Oaklore

Making AI work for Britain's premium hair-restoration clinics.

The complete AI acquisition system for ambitious UK hair clinics

We recover the enquiries you already have, win you new ones, and turn both into booked, paying patients.

See if your clinic qualifies

We'll prepare you a free demo customised to your clinic.

We're your competitive advantage.

2 days -> <27 secs

Speed to lead

The average clinic takes almost two days to reply. Your new enquiries are answered in under 27 seconds and booked straight into your calendar.

24/7

Never miss another patient

Evenings, weekends and late-night research. While the clinic down the road lets calls ring out, yours is answering and booking them in.

1 -> 8 attempts

Every enquiry chased

93% of enquiries that convert are reached by the sixth follow up. Most clinics stop at one. The engine never does.

Cold enquiries -> Revenue

Reactivation on autopilot

The outbound agent works the transplant enquiries that never booked and the past patients you had written off, and books the ones still interested.

Two things are happening at the same time. Male hair restoration is booming: the UK aesthetics market is on track to pass five billion pounds by 2028, and male treatments are up more than 70 percent since 2021. And AI has arrived, with the businesses that adopt it first pulling away from the ones that wait.

Almost no clinic has put the two together. The one that does in your city answers every enquiry in seconds, recovers the transplant cases everyone else writes off, and books consultations around the clock, while its competitors are still ringing people back two days later. That clinic wins the next decade. We build that system.

The leak

You are not short of patients.
You are leaking them.

The problem is not marketing, and it is not your team. It is arithmetic. Your clinic already earns more than it books, and it leaks out through the same holes. We plug the leak first, then scale it with ads.

Unanswered this week
Missed calls7
Cold enquiries32
After-hours calls12
No-shows5
What is happening now

Where the money goes

  • Calls ring out while your front desk is with a patient or taking a payment. Barely anyone leaves a voicemail, they just ring the next clinic on the list, and that patient is gone.

  • Patients land on your website ready to book a consultation, can't find a fast way to do it, and quietly click off to a clinic that made it easy.

  • Transplant enquiries worth thousands come in, the patient says "let me think about the cost," and nobody ever follows up. That enquiry is sitting in your inbox right now, going cold.

  • No-shows and late cancellations leave a consultation slot empty, and you can never sell that time back.

  • Your happiest patients walk out without ever being asked for the Google review that would bring in the next one.

Live booking engine
Demo preview
Incoming call…
With Oaklore

How Oaklore plugs the leak

  • Every call and enquiry is answered in seconds, day or night, and the patient books in there and then, so the patient who used to go next door is now yours.

  • The patients already on your site get an instant assistant that answers their questions and books them in on the spot, catching them at the exact moment they're ready to book instead of letting them leave.

  • Every cold enquiry is followed up politely and persistently until it books or the patient gives a final no, so the transplant enquiry you already paid for turns into a booked, paying patient.

  • Confirmations and reminders cut the no-shows and keep your consultations full, so your calendar stays booked and earning.

  • Every happy patient is asked for a Google review at the exact moment they're delighted, so your reputation keeps pulling in the next patients for you.

The solution

The Complete end-to-end patient acquisition system

Everything an in-house marketing team, a sales team and a front desk that never sleeps would do, built and run for you as one system: we recover the demand you already have, win you new demand, and turn both into booked, paying patients.

Engine 01

Recover the demand you already have

Live first. Risk-free, proven on your own enquiries before you spend a penny more.

Speed to lead

Answer every enquiry in seconds

Never lose a patient to a slow reply again. Every call, text and web enquiry gets an instant answer and a booking, day or night.

  • It answers their questions and books them straight into your calendar.
  • It gets them in before they ring the next clinic on the list.
  • Nothing slips through at lunch, after hours or over the weekend.
Trained on your clinic

Knows your clinic inside out

It is trained on your procedures, prices and financing, so it answers patients correctly and sounds like your best patient coordinator, never a generic bot.

  • Accurate answers and the right questions, every time.
  • You approve how it sounds before it ever goes live.
  • A real person oversees every conversation.
Reactivation

Win back the enquiries that went cold

Recover thousands in revenue from the enquiries and consultations you already have, with automatic follow-up campaigns.

  • It works through your old lists and gives each patient a reason to book.
  • Then it books the ones who are ready.
  • The fastest money in your clinic: these patients already enquired once.
Website capture

Turn website visitors into bookings

A friendly chat assistant greets every visitor, answers their questions and books them straight into your calendar, around the clock.

  • It catches them the exact moment they are ready to book.
  • It works 24/7, even when your team has gone home.
  • Your website starts booking consultations instead of just sitting there.
Reputation engine

Get more 5-star reviews

After every good appointment, it automatically asks happy patients for a Google review, so more new patients find you and choose you.

  • Every happy patient gets asked, so the reviews actually come in.
  • Your rating climbs and you rank higher in local search.
  • A stronger reputation brings in the next wave of patients on its own.

Inbound voice agent

Answers every call about transplants, costs and financing, day or night, so no enquiry rings out.

WhatsApp and SMS

Follows up on the channels patients actually reply on, not an email they never open.

Consultation conversion

Nurtures every enquiry to a booked consultation like a trained sales team, not a booking bot.

No-show shield

Deposits and reminders keep your consultation calendar full, so slots stop going empty.

Recurring revenue

Re-engages past patients for meds, PRP and maintenance, turning a one-off transplant into an ongoing relationship.

Engine 02

Win new demand

The scale layer, added once the recovery has paid for itself.

Paid ads, run for you

Google and Meta campaigns built, targeted and managed daily for high-intent transplant demand.

Ad creative that stays fresh

New, compliant creative produced every month, so your ads keep working and never go stale.

AI appointment setting

Every new ad enquiry answered and booked, so your spend turns into consultations, not wasted clicks.

Get found when patients ask AI

When someone asks ChatGPT, Gemini or Google's AI for the best hair clinic, we work to make yours the one it names. Unlike ads it keeps paying off after you stop spending, and you see every month how you rank against competitors.

Running across both engines

You finally see what your marketing actually does

You spend on Google and Meta every month, but like most clinics you probably cannot see which ad produced a booked, paying patient, only which produced a lead. Every month you get one clear report that ties each recovered case and each new patient back to what created it, from first enquiry to surgery revenue. You stop guessing, and pull the right levers instead.

1Ad or follow-up
2Booked consultation
3Attended and financed
4Surgery revenue

Two engines, one machine, wired into the software you already use.

Booked, paying patients
Run your numbers

How much time and money are you leaking every month?

These are typical numbers for a busy clinic:

Slide in your current numbers. We'll show you what an always-on booking system would win back.

5

£6,000

30%

67%

8 min

Money saved a month

£180,900

Time saved a month

20hours

about 30 working days a year

Book your free demo
Proof

We have already made this work

This is not a theory. The same system has already run a real business, to these numbers.

£10k/mo

Profit

0

Full-time staff

24/7

Answered by AI

Client case studies publishing soon.

Founding clients

Come on board as a founding clinic

We take on a small number of founding clinics at preferential terms, in exchange for a written case study and a reference call once the results are in. You get the full system, the founder building it personally, and one simple promise: if it does not book enough extra patients to pay for itself, you do not pay the retainer until it does.

Apply for a founding place
The difference

Why Oaklore, and not another agency

Other agencies own one lever, the ads or a chatbot, and hand you the work and the risk. We own the whole result.

Delivery
A tool you set up and run yourselves
Done for you, and managed every month
Focus
Chatbots, voice, whatever is trending
One job: turning enquiries and cold cases into booked consultations
Where patients come from
More ad spend, and cold new leads to chase
First the enquiries you already have, then ads we run and manage for you
Who you deal with
An account manager reading a ticket queue
The founder who built your engine
Your risk
You pay whether it works or not
If it does not pay for itself, you do not pay the retainer
Transparency
A monthly invoice and a black box, no real idea which ads or leads produced revenue
A monthly report that ties every booked, paying patient back to what produced it
Add it up

The whole system, and the risk is ours

  • A complete acquisition team, not one lever handed back to your front desk.
  • Proven on your own money first: we recover the enquiries you have already paid for before you spend a penny more.
  • Live in 14 days, with the first recovered case usually inside 30.
  • You do not pay unless it works: we recover an agreed number of consultations in the first 30 days, or you do not pay the retainer until we do.
  • The clinics that move first will own this market, and we onboard only a handful of founding clinics at a time.

A complete acquisition team, proven on your own money, live in two weeks, that you do not pay for unless it works.

See if your clinic qualifies
Process

How we build and run your system

This is a bespoke build, not a plug-in. Here is exactly how we design, build and run it, and the short list of what you actually do: give us access once, brief us on your clinic once, then approve the consultations landing in your calendar.

1

Deep-dive discovery and leak audit

We map your entire enquiry flow across phone, website, WhatsApp and forms, pull your real numbers (response times, consult-to-surgery rate, average case value, ad spend), and quantify exactly where bookings leak. You get a bespoke audit and a plan built on your own data, and you keep it whatever you decide.

2

Bespoke build and training

We train the AI on your clinic: your procedures, prices, financing, the questions patients ask, and the way your team talks. We wire it into your phone lines, calendar and CRM, build your reactivation, speed-to-lead and sales-craft conversion flows, and check every message against the advertising and patient-data rules.

3

Testing and human sign-off

We test every conversation against real patient scenarios, run it past a human reviewer, and you approve the tone before a single patient hears it. Nothing goes live unchecked, so your reputation is never on the line.

4

Go live, optimise and scale

Live in 14 days. Then we review conversations every week, tune the scripts, split-test the follow-ups, and sharpen the engine off real results. Once it is recovering revenue, we layer on new demand and report monthly on exactly what worked.

The 30-Day Proof Promise

You carry none of the risk. You see it working on your own enquiries first.

  • We build a working demo on your own clinic first, so you hear it booking your enquiries before you commit to anything.
  • Then it pays for itself. We recover an agreed number of attended consultations from the enquiries you already have in the first 30 days, or you do not pay the retainer until we do.
  • Prefer zero commitment to start? Pay only per attended consultation we book from your existing list. No retainer until it is proven.
Book a call

Book your discovery call

Pick a time that suits you. We will prepare a demo built on your own clinic and bring it to the call.

Prefer email? info@oaklore.ai

Questions

Everything you need to know

Hear it before you decide anything. On the demo we play you the agents live, personalised to your clinic. Patients get a warm, natural conversation that answers their questions and books them in, and any conversation that needs a person is handed straight to your team.

No, and it is not meant to. The engine covers the moments your team physically cannot: evenings, weekends, busy periods, and the follow up work nobody has hours for. Your people keep doing what they do well, with fewer interruptions and a calendar that fills itself.

The engine is built around the phone lines, calendar and CRM you already run, and confirming those connections is the first thing we do on the discovery call. You do not switch systems and your team does not retrain.

Your patient data stays inside your existing systems, and a person oversees every conversation the engine has. On the discovery call we walk you through exactly what the system can see and how it is handled, in plain English and in line with patient-data rules, before anything is built.

It depends on the size of the leak, which is why we measure it first. Pricing is agreed case by case after the Leak Audit, around one rule: the engine must book more revenue than it costs. One recovered case, a single hair transplant, typically covers more than a month of the entire system.

Because a tool is something you have to set up, train and babysit, and it books nobody on its own. We are the opposite: done for you. We build it around your clinic, run it, improve it every month, and stand behind it with a guarantee no software company offers. You are buying a booked calendar, not another login.

Not to start. We begin with the demand you already have: the enquiries, missed calls and cold cases sitting in your system. No new ad budget needed to prove it. Then, once the demand you already paid for is captured, we scale it with ads we run and manage for you.

Yes, and it is part of the system, not an add-on. When someone asks ChatGPT, Gemini or Google's AI for the best hair clinic near them, we work to get your clinic named in that answer, and report every month on how you compare with competitors. Unlike ads, it keeps paying off after you stop spending, because you own the visibility you build.

The engine is live in 14 days. The first recovered bookings usually arrive within weeks of that, because we start with the warmest asset you own: the transplant enquiries you have already paid to generate.

A few founding places open

The clinics that move first will own this market

A 30 minute call to see if your clinic is a fit. We bring a demo built on your clinic, and you keep the Leak Audit whatever you decide.

This is built for you if

  • You sell high-ticket hair restoration: transplants, PRP, or medical hair-loss programmes, and you want more of those cases booked.
  • You have a back-catalogue of past enquiries that never booked, and you already spend on Google or Meta. We recover the patients you have paid for and convert the leads you already buy.
  • You have an owner or principal who will give us the access and quick decisions to run this properly. We do the work, a founding partnership needs a partner.
See if your clinic qualifies

You carry none of the risk